We are recruiting!
9 September 2019
Freelance Dorset Art Weeks Event Organiser/Producer – to work alongside the Creative Director and Dorset Visual Arts’ Programme Curator
Dorset Visual Arts is a membership organisation for Artists, Designers and Makers. It has an educational remit that develops activities and events that assist artists to bring their work to the attention of the public and to engage the public in a better understanding and appreciation of their work. It also develops creative projects and other interaction to encourage professional development.
DVA’s flagship event is Dorset Art Weeks. This biennial open studio event is reputedly the largest in the country, offering around 300 venues and including the work of some 800 artists and makers across the whole county. Our next event is 23 May – 7 June 2020.
The post in outline
DVA has made a few changes to its traditional DAW format and in-line with this seeks a Freelance, Part Time Event Organiser/Producer to lead in the production of Dorset Art Weeks. Working alongside the Creative Director you will find much of the preliminary work and preparation for the event is already in place.
DVA is looking to appoint someone who is able to work both independently and as part of a small team. You will also need the strength of character to deal confidently with artists who are very proactive, both via email and on all social media platforms.
The appointee will need to work flexibly, with activity increasing incrementally as the event approaches and unfolds, there will then be a mop up period post the event to evaluate feedback. It is essential that the postholder commits to working at critical periods.
£9.5 – £12.5k depending on experience and commitment to the variety of tasks within the role, or their delegation. It is important the postholder realises that although this is a fixed term project it is also a recurrent one and there will be other opportunities available with upcoming organisational development.
To Apply – closing date for applications is Tuesday 24 September with interviews at our Dorchester office Wednesday 2 October for a starting date asap.
Post in detail
At least one office-based day a week and a reasonable, flexible home-working arrangement to ensure the efficient flow of communication and completion of immediate tasks. There will be pre event hours of 2 days per week, increasing as the event approaches and at peak times such as proofing and distribution of the brochure.
The appointee will need to commit to the time and duties necessary to lead on the production of Dorset Art Weeks.
Essential skills and duties
- Be the first point of contact for all DAW participants and enquiries
- Be computer literate and able to manage the DAW website via its content management system
- Within the scope of the post, also manage the flow of communication from home where necessary
- Organise and attend area meetings in our 6 areas of the county, if the budget allows you will have some on-the-ground assistance in these areas
- Practically and proactively support the Creative Director to increase the ambition and quality of the event, however, you will be expected to lead the event with support from the Creative Director
- It is essential that you are fluent in all areas of social media and will manage these throughout – you will also sometimes be required to manage DVA’s social media accounts
- You must hold a current driving licence – many of our activities are in rural and remote locations
- Management of data, tender, online feedback etc
- A variety of on-line tasks necessary to announce, recruit and support the realisation of the event – e.g. DAW entries, press releases, launches
- Attendance at Board Meetings, Area Meetings and Flagship events
- Demonstrate initiative and assume leadership when required at events
- Write and otherwise communicate simply and coherently
- Present information in an elegant, well designed format
- Assist in managing budgets
- Use initiative and work under pressure
- Work with and induct other part time colleagues and or volunteers (area coordinators)
- A friendly patient and enthusiastic approach and outgoing manner is fundamental to this role and the success of the event
It is essential that you have experience in Event Planning/Management. However, experience of working in the Visual Arts is desirable but not essential.